Lead capture for South African exhibitions
Make every stand conversation count.
Cards get lost, notes end up in three different pockets, and the follow-up goes out a week late. ScanStand puts every lead from your stand in one list your whole team can work from before the show even closes.
14 days·1 test event·10 leads·No card required
What a show usually costs you
The bowl of business cards
Half illegible, none of them saying what the person actually wanted.
Three people, three lists
Nobody knows who spoke to whom, or who has already been emailed.
A follow-up a week later
By the time your email lands, a competitor has already phoned them.
How it works
Set up, capture, follow up
Three steps from an empty stand to a list of leads your team can work through.
01
Create your event and QR code
Name the show, set your dates and choose which details you want to collect. ScanStand generates the QR code and a form you can print or display at the stand.
02
Capture in the way that suits the moment
Busy stand or a long conversation, you have two ways to get the details down:
Visitor scans. They fill in their own details on their phone.
Staff enter. Your team captures details on a shared phone or tablet.
03
Review, export and follow up
Everyone on your team sees the same list of leads while the show is running. Export the details to CSV and send a branded thank-you when you are ready.
What you get out of it
Less admin between the handshake and the follow-up
Nothing lost to bad handwriting
Every name, number and note is typed, not scrawled — so the list you work from on Monday is one you can actually read and act on.
One list, not three notebooks
Everyone at the stand adds to the same live list. You can spot the duplicate conversation before you send the duplicate email, and see which leads were marked hot while the show is still open.
Reply while they still remember you
Send a branded thank-you the same day and hand the list straight to sales as a CSV — no evening spent retyping cards into a spreadsheet.
Capture a lead
IllustrationEvent
First name
Last name
Mobile
Company
Job title
Interest
Capture method
Notes
Lead source
Lead score
0 captured this session
Illustrative example of the capture screen. Fields shown depend on the form you build for your event.
Pricing
Pay per show, not per month
Buy a pass, use it for the shows it covers, and stop paying when your season ends.
Capture
For a single show, with a small stand team.
R799
Once-off. No renewal.
Included
Branded QR form
Staff capture mode
Live lead dashboard
Branded thank-you email
CSV export
Engage
For a season of shows and follow-up you send yourself.
R1 499
Once-off total. Works out at R500 per event if you use all 3 credits.
Everything in Capture, plus
Custom fields and lead scoring
Multiple QR codes per event
Competitions and winner picker
Post-event follow-up
Saves R898 against three Capture passes
Convert
For a full exhibition calendar and a larger sales team.
R2 999
Once-off total across 5 event credits.
Everything in Engage, plus
Team assignment and follow-up tasks
AI lead summaries and follow-up drafts
Email sequences
CRM exports, webhooks and integrations
Advanced reports
Not ready to commit? Run a practice event on the full Engage feature set first, so you know exactly how it behaves before your real show.
Start free testNeed a bit more?8 once-off add-ons you can put on an active pass.+
Additional event credit
R249
Extra 1,000 leads
R199
Additional 5 staff users
R299
Additional 500 AI actions
R199
30-day pass extension
R299
White-label public forms
R750
Done-for-you event setup
R1 500
Branded QR poster pack
R500
All add-ons are once-off and apply to your current active pass. Event credits are used when you create an event and are not returned if you delete it.
What counts as an event
One event credit covers one show. Lead allowances are totals for the whole pass, not per event.
When a pass starts
Your pass can start on purchase or on a future date you choose at sign-up, so validity lines up with your show.
After it expires
Capture stops when the pass ends. Export your leads before expiry so you keep a copy of everything.
Before you start
Questions exhibitors ask us
Everything exhibitors want pinned down before their first show. If yours is not here, ask us directly.
Ask us a questionDoes a visitor need to install an app?
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No. They scan your QR code with their phone camera and fill in a form in the browser. Your own team uses ScanStand in a browser too.
What devices and connectivity do we need?
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Any phone or tablet with a browser works for staff capture. Bring a data connection or use the venue's WiFi — check your own connectivity plan for the hall, as expo WiFi is often congested.
Can we use QR and staff capture at the same show?
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Yes. Both feed the same lead list for the event, so a visitor who scans and a lead your team types in sit side by side.
What exactly is in the free test?
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14 days, one test event and up to 10 leads. No card is required. It is there to let you set up an event and try both capture methods before you buy a pass.
How do event credits and lead limits work?
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Each pass includes a number of event credits and a total lead allowance for the pass. Spend one credit per show. The lead allowance is shared across all events on that pass.
How do we get the leads out?
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Every package includes CSV export. Higher-tier exports for CRM tools are on Convert. Export before your pass expires so you keep your own copy.
What happens to visitor data we collect?
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You choose the fields on your form and can include your own consent wording. You can export your leads at any time and ask us to delete an event's data. Read our privacy notice for the detail on how it is stored.
Who do we contact during a show?
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Email [email protected]. We stay reachable through show days.
Your next show is the one to test it on.
Set up an event, print your QR code and see what a full lead list feels like on the Monday after.
14 days · 1 test event · 10 leads · No card required